Valar is the system that notices. You define what each subcontractor must provide. They upload through a secure link. You see what's current, what's missing and what expires next — while Valar handles the reminders.
Data hosted in the EU.
An insurance policy in one inbox. A licence in a shared folder. A safety certificate somewhere else. Then come the expiry dates, replacement files and follow-up emails. The work repeats every month.
Attachments live in inboxes, shared drives and folders. Finding the latest approved version takes time you do not have on a Friday.
A certificate can expire quietly until someone notices, or until it becomes a problem on site.
Your team sends the same reminder again: missing insurance, a replacement licence, a safety certificate that expired last month.
You define what each subcontractor must provide. Valar collects the documents, keeps the status clear and follows up when something is missing or about to expire.
Create the document types your organisation asks subcontractors to provide.
The subcontractor sees exactly what is missing or expiring. No account or password is required.
Approve or reject uploads and keep the previous versions in a clear document history.
Automatic reminders go out before expiry and continue when required documents are overdue.
See what is required, what has been submitted, what expires next and what still needs attention — all in one subcontractor record.
Subcontractors upload through a private secure link. No account, password or new software is required.
See upcoming expiries and automatically request replacements before documents become overdue.
Approve or reject every upload. A new file does not count just because someone sent it.
Previous, rejected and replacement files stay on the record, so you can show what was approved.
For European contractors who already manage this in spreadsheets and inboxes. Up to 50 active subcontractors, with direct input into what we build next. Need more? Tell us on the form.
Up to 50 active subcontractors.
We read every request and reply within two working days.
You won't be charged when you apply.